The Office of Open Records Counsel (OORC) in conjunction with the Advisory Committee on Open Government (ACOG) is holding a public hearing Sept. 5 to seek input regarding charges for duplication of public records. The hearing will begin at 9 a.m. CST in Room 16 of Legislative Plaza, 6th Avenue between Charlotte Avenue and Union
Street in Nashville.
The purpose of the hearing is to give both Tennessee records custodians and citizens an opportunity to comment on factors to be considered by the OORC and the ACOG when developing the schedule of reasonable charges for copies of public records, as well as the policy related to charges for frequent and multiple requests. Live video streaming during the meeting will be available over the Tennessee General Assembly’s website at http://www.legislature.state.tn.us/.
Public Chapter 1179, Acts of 2008, requires the OORC to establish a schedule of reasonable charges which a records custodian may use as a guideline to charge a citizen requesting copies of public records pursuant to the Tennessee Public Records Act, T.C.A. Sections 10-7-501 et seq. Public Chapter 1179 further directs the OORC to establish a separate policy related to reasonable charges a records custodian may charge for frequent and multiple requests for public records.
Both oral and written comments, limited to the fees proposed in the Schedule and Policy Comment Form, may be submitted. The form is available for download at www.comptroller.state.tn.us/openrecords.
Anyone wanting to comment at the hearing must register in advance by either sending an email to open.records@state.tn.us or calling the OORC at (615) 401-7891 prior to noon CST on Thursday, Sept. 4. Each participant commenting will be limited to three) minutes.
Written comments for consideration at the hearing must be received by the OORC before the close of business on Wednesday, Sept. 3 and may be submitted by email to open.records@state.tn.us or delivered to OORC at 505 Deaderick Street, James K. Polk Bldg., Suite 1700, Nashville, TN 37243.
Visitors to the Legislative Plaza are required to pass through a metal detector and must present photo identification. Individuals with disabilities who wish to participate in this meeting should contact the OORC to discuss any auxiliary aids or services needed to facilitate such participation as soon as possible to allow time to provide such aid or service.
For questions about the hearing or to find out more about the Office of Open Records Counsel, please visit www.comptroller.state.tn.us/openrecords or call (615) 401-7891 or 1-866-831-3750.
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